5.8 Other Emergency Response Coordination Roles

Victoria Police has the responsibility under the Emergency Management Act 1986 and the Emergency Management Act 2013 for emergency response coordination at municipal, regional and state levels for most emergencies. Emergency response coordinators are responsible for ensuring the coordination of the activities of agencies having roles and responsibility in response to emergencies, with the exception of emergencies involving defence force vessels and aircraft.

5.8.1 Regional Emergency Response Coordinator

The member of Victoria Police appointed as an emergency response coordinator for each Victorian Government region is known as a Regional Emergency Response Coordinator (RERC). The RERC may from time to time appoint deputies.

The RERC or his/her representative may chair the Regional Emergency Response Planning Committee. Details of this committee are set out in Part 5 of the EMMV. The RERC will communicate with the EMC through the Senior Police Liaison Officer.

The role of the RERC is to:

  • Coordinate resources or services within the emergencyresponse region, having regard to the provisions of section 56(2) of the EM Act 2013.
  • Monitor control arrangements for emergencies across the region to ensure they are effective.
  • Where necessary, ensure the Regional Controller has formed and is chairing the Regional Emergency Management Team (REMT) or, where there are multiple disparate emergencies in the Region, form and chair the REMT.
  • Source resources and services requested by the Municipal Emergency Response Coordinators and escalate requests unable to be fulfilled by the region to the EMC through the Senior Police Liaison Officer.
  • In the event of uncertainty, determine which agency is to perform its statutory response role within a region, where more than one agency is empowered to perform that role.
  • Ensure the Regional Controller is developing a regional strategic plan for the management of the emergencies within the region.
  • Ensure the Regional Recovery Coordinator has been notified of the emergency.
  • Monitor the provision of warnings and information to affected communities.
  • Consider registration of persons evacuated or otherwise affected across the region.
  • Monitor the provision of relief across the region.
  • Monitor the need to declare an emergency area.
  • Provide the Senior Police Liaison Officer with information or advice on issues relating the control, command and coordination of the emergency response, including issues relating to consequence management, the provision of relief and the transition to recovery.

5.8.2 Municipal Emergency Response Coordinator

The member of Victoria Police appointed as an emergency response coordinator for each municipal district is known as a Municipal Emergency Response Coordinator (MERC).

The MERC sits on the Municipal Emergency Management Planning Committee.

The MERC will communicate with the EMC through the RERC (and subsequently the Senior Police Liaison Officer). The role of the MERC is to:

  • Ensure that the appropriate control and support agencies are in attendance - or have been notified by the controller and are responding to an emergency.
  • In the event of uncertainty, determine which agency is to perform its statutory response role, where more than one agency is empowered to perform that role.
  • Ensure the Incident Controller has formed and is chairing an Incident Emergency Management Team (IEMT) or, if the Incident Controller is unable to attend or there are several disparate emergencies within the municipality, form and chair an IEMT.
  • Arrange for the provision of resources requested by control and support agencies and escalate unfulfilled requests to the RERC.
  • Advise the RERC of emergencies that have the potential to require supplementary resources from outside the municipal district. ensure timely warnings and information are provided to the community and support agencies by the control agency.
  • Ensure the Incident Controller has developed and issued an incidentaction plan (including objectives and strategies for managing the incident).
  • Ensure the Municipal Emergency Resource Officer is advised of the emergency, is available to provide access to municipal resources if required and is receiving information as appropriate.
  • Attend, or arrange delegate to attend the Municipal Emergency Coordination Centre, if activated consider registration of persons evacuated or otherwise affected across the municipality.
  • Consider the provision of relief to evacuees and agency personnel where necessary and advise the Municipal Recovery Manager of requirements.
  • Consider the need for declaration of an emergency area.
  • Ensure the municipal recovery manager has been notified by the incident controller of the emergency.
  • Provide the RERC with information or advice on issues relating the control, command and coordination of the emergency response, including issues relating to consequence management, the provision of relief and the transition to recovery.
  • The appointed MERC in Colac Otway Shire is the Officer in Charge of the Colac Police Station.

5.7 Municipal Emergency Coordination Roles

5.9 Municipal Emergency Response Arrangements